Subtitling Vendor Assistant - Asia
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Keywords Studios LA is a premier provider of multimedia content localization and audio production services. From its offices and beautiful on-site recording studio in the heart of Burbank, Keywords Studios Los Angeles collaborates with top-tier streaming platforms, broadcasters, content creators, publishers for the gaming and media & entertainment industries.
We are looking for a detail-oriented and proactive Subtitling Vendor Assistant to support our operations within the Media & Entertainment service line. This role plays a key part in ensuring that the right linguistic resources are in place to meet fast-paced project demands across global markets. Reporting to the Resource Management Specialist, the Vendor Assistant will help source, onboard, and coordinate freelance linguists for a variety of subtitling projects for film, TV, and streaming content.
Job Responsibilities
- Resource Coordination & Onboarding
- Support the Resource Management Specialist in identifying, recruiting, and onboarding qualified freelance linguists, editors, and QA specialists across multiple languages.
- Coordinate testing and evaluation workflows in collaboration with internal stakeholders and language leads.
- Maintain accurate records of resource qualifications, availability, and onboarding status in internal systems.
- Project Support
- Assign resources to subtitling projects based on language requirements, availability, and performance history.
- Track project schedules and ensure resourcing needs are met for on-time and high-quality deliveries.
- Act as the liaison between linguists and project managers to facilitate smooth task assignments.
- Database & Reporting
- Keep internal tools and trackers updated, including rate cards, availability logs, performance data, and recruitment pipelines.
- Generate resource utilization and performance reports as requested by the Resource Management Specialist or team leads.
- Vendor Relations
- Communicate with freelancers on scheduling, onboarding, project expectations, and general inquiries.
- Help build and maintain strong relationships with high-performing language specialists.
Benefits
- Competitive salary and benefits
- Projects aligned with your expertise
- Collaborate with the entertainment industry leaders
- Professional growth opportunities
- Flexible work arrangements
- Dedicated to diversity and inclusion
- Additional perks: cycle-to-work, IT schemes, pensions, healthcare, social events, and more.
Our Diversity, Equity, Inclusion and Belonging (DEIB) Commitment:Keywords Studios is an Equal Opportunity Employer and considers applicants for all positions without regard to race, ethnicity, religion or belief, sex, age, national origin, marital status, sexual orientation, gender identity, disability or any other characteristic protected by applicable laws. If you require any adjustments during the process please let us know in your application. We are committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. We especially welcome applications from candidates of underrepresented groups in the industry.
Experience & Requirements
- Minimum 1–2 years of experience in resource coordination, vendor management, or localization operations—preferably in subtitling, audiovisual translation, or media localization.
- Comfortable Experience with working with spreadsheets, databases, ERP systems and resource management ATS (e.g., Airtable, Smartsheet, Excel, HireEZ, Workable, etc.).
- Strong written and verbal communication skills in English; additional languages are an asset.
- Excellent organizational and time management skills with strong attention to detail.
- Familiarity with subtitling tools and is a plus.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Preferred Qualifications:
- Experience supporting resourcing or production teams in a media localization or post-production environment.
- Understanding of subtitling workflows and quality standards in streaming and broadcast media.
- Familiarity with global freelance networks and regional language trends.
- Bachelor’s degree in Localization, Media Studies, Communications, Linguistics, or a related field.
