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Receptionist & Office Assistant - Stage

Receptionist & Office Assistant - Stage


Company Profile                         

Keywords Studios Italy, a Keywords Group company, provides international media localization, translation, voice recording, localization testing and international content creation services through its network of project managers, recording studios and selected linguists around the world.

Role Overview

We are looking for a Receptionist & Office Assistant Intern to join our Workplace Services team, available to be on site daily at our offices.

Duties and Responsibilities

  • Unlocking all meeting rooms and HOD offices
  • Daily front office tasks, meet & greet visitors, switchboard duties and reception cover
  • Supporting the Team in ensuring our offices are fit for purpose at all times, by carrying out daily building checks, actively noting any housekeeping & maintenance actions, and escalate where necessary to the Workplace Experience Manager
  • Collaborate with the team in checking stock levels, sourcing and purchasing all business-related items e.g. all kitchen & food supplies, stationery, bathroom supplies, all meeting room crockery & cutlery, non-IT ergonomic items, any H&S items e.g. first aid kit supplies
  • Manage and monitor all our building access passes and keys and lockers,  including updating badge tracker and reordering keys and passes whenever needed
  • Supporting the team in the coordination of our Studio booking system for meeting rooms and production posts
  • Manage and monitor all our outgoing and incoming post and couriers
  • Support all soft maintenance, including reporting of faults of watercoolers, coffee machines , IT devices and building related issues, and oversee job log tracker together with the Workplace Experience Manager
  • Supporting the Workplace Experience Manager with any engagement and D&I activities, including setting up events and arranging for catering 
  • Coordinate employee gifts and gadgets together with the Workplace Assistants and Senior Workplace Assistant
  • Assisting with any other ad hoc and running errands as per request

Experience & Requirements

Skills & Experience Required

  • The ideal candidate for this role should have good standing and great organizational and communicational skills.
  • A previous experience in the hospitality or front office field will be considered a plus

Technical Skills

  • High School Diploma or Bachelor’s Degree in Hospitality or Marketing
  • Italian language is required
  • Good level of English
  • Good knowledge of Microsoft Office (PowerPoint, Excel and Word in particular)

Behavioural Skills

  • Service & people oriented i.e conflict resolution & business etiquette
  • Enthusiastic
  • Professional & discreet
  • Agile & flexible
  • Time keeper
  • Organized
  • Proactive
  • Creative

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