Operations Coordinator - Bacolod

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Please take note that this role will be based in our Bacolod office and will have flexibility working on a hybrid setup. We're in the final stages of confirming our office address - this will be discussed further once finalized.

The Project Coordinator will be responsible for engagement – creating proposals, planning, budgeting and execution of the initiatives; reporting – creation, updating and publishing reports such as attendance, performance, cost, PTO usage, disciplinary track, etc.; drive compliance within the team as necessary; laisse with other departments as necessary; assist the project management team in various tasks.

Time-keeping/ entries validation from the time-keeping tool including correction of the time entries (if any)
Review and publish schedules of the project through the time-keeping tool
Keep track of the hour of the project in a daily basis and update the report
Create, update and publish reports related to attendance, PTO/sick time usage, cost and hours
Create invoices, validate and submit in a timely manner
Generate forecast for multiple locations and ensure that hours are validated in a timely manner
Assist employees and the project for issues related to IT. HR, payroll, facilities and other-studio-related concerns
Assist operations with generating shift reports
Over-all in-charge of engagement initiatives for the project (planning, budgeting, creating proposals, logistics and execution)
Responsible for processing reimbursements and liquidations – work hand in hand with the Player Support Coordinator in the studio
Keep track of the performance reports and performance management
Responsible for tracking disciplinary actions for the project
Drive compliance for any studio- or company-wide initiatives and mandatory training/courses
Responsible for access requisition for new hires and deletion for leavers
Purchase food stocks, perks items, peripherals on behalf of operations
Other necessary tasks assigned by the project management team