The Audio Assistant will be responsible for organizing resources and managing schedules both for internal and external studios in order to efficiently plan the bookings, in compliance with the Audio Support Coordinator Creative Director Lead.

The Audio Assistant will book all the actors for all the recordings that will take place at any of the company’s facilities in Madrid.

The Audio Assistant will be managing all the actors’ details and providing all the necessary info needed by the Administration Agency to generate the actors’ monthly payroll.

The Audio Assistant will be in charge of organizing, sorting and keeping track of all the documentation generated by the Creative Directors Team, mainly actors’ NDAs and Releases.

Requirements

Technical Skills

Demonstrable experience in Administrative, Production and/or Coordination positions for 2+ years (experience in the Audiovisual market and/or recording studios is a plus).

General knowledge of the Spanish actors’ collective (demonstrable experience and relation with them is a plus).

Excellent Spanish language skills and capacity to communicate in Spanish in a clear, concise, professional, and effective manner.

Excellent use of Microsoft Office Excel (good knowledge of Microsoft Navision and Ganttic tools is a plus).

Ability to adapt to evolving workflows and new tools.

English: B1 (or equivalent) or higher level.

Behavioral Skills

Outstanding ability to use good judgment to prioritize tasks.

Able to work under pressure and meet deadlines in a fast paced, complex environment.

Able to manage sensitive and confidential information.

Able to teamwork in a proactive and positive manner to achieve shared objectives.

Management and Coordination

Actors’ booking.

Allocating studios, Creative Directors and Audio Engineers to schedule recordings.

Management of Agreements, Releases and NDAs.

Keeping updated resources and rates in tools.

Prioritization of projects and their recording window with the Audio Support Coordinator.

Using internal tools to plan and keep track of the bookings and schedules.

Double-checking monthly booking lists before advising the administration agency to generate actor’s monthly payroll.

Managing actors’ Social Security.

Double-checking monthly booking lists before advising the administration agency to generate actor’s monthly payroll.

Resolving any issues related to the management of actors’ Social Security.

Asking for company certificates whenever needed.

Keeping the Audio Support Coordinator informed about the internal resources availability.

Keeping the Audio Project Managers teams informed about the bookings’ status.

Benefits

Our employees are our most valuable resource; therefore, we provide them with a competitive compensation package commensurate with skills and experience, excellent benefits, high level of job satisfaction and a casual and fun work environment.

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